Last updated: 26 Jan 2026
This Privacy Policy explains how the Mustard Seeds Learning Co. collects, uses, stores, and protects personal information in accordance with the Privacy Act 2020 (New Zealand).
We are committed to protecting the privacy and wellbeing of children, parents, caregivers, tutors, and contractors.
We may collect the following information:
Full name and preferred name
Age and year level
Learning needs, progress notes, and educational information
Attendance records
Behaviour or safety-related observations (where relevant)
Medical and Allergy Information (where relevant)
Names
Contact details (email, phone number)
Emergency contact information
Payment and invoicing details
Name and contact details
CV, qualifications, and experience
Police vetting information
IRD number and invoicing details
Medical and Allergy Information (where relevant)
We collect personal information when:
Parents enrol their child in tutoring
Tutors apply to work with us
Information is provided directly via forms, email, or conversation
Sessions are delivered (including progress notes)
We collect only information that is reasonably necessary for our services.
We collect and use personal information to:
Deliver safe and effective tutoring services
Communicate with parents and caregivers
Ensure child safety and wellbeing
Meet legal and regulatory obligations
Manage payments and administration
Recruit, vet, and manage tutors
We take reasonable steps to keep personal information safe, including:
Secure digital storage (password-protected systems)
Limiting access to authorised persons only
Secure handling of Police vetting and child safety records
Avoiding unnecessary retention of information
We do not sell or trade personal information.
We may share information only:
With tutors, where necessary to deliver tutoring services
With authorised vetting providers (for Police vetting)
Where required by law (e.g. Police or Oranga Tamariki)
Where necessary to prevent or respond to serious risk to a child
We retain personal information only for as long as necessary:
Student records are retained while the child is enrolled and for a reasonable period afterward
Contractor records are retained for legal and tax purposes
Police vetting information is stored securely and disposed of when no longer required
Individuals have the right to:
Request access to their personal information
Request correction of inaccurate information
Requests can be made by contacting us using the details below.
If a privacy breach occurs that is likely to cause serious harm, we will:
Take immediate steps to reduce the risk
Notify affected individuals
Report the breach to the Office of the Privacy Commissioner, where required
For privacy-related questions or requests, please contact:
Privacy Officer: Emily Bagrie - Director
Contact Us